Secure Offsite Document Storage & Management

Document & Media
  Storage,
Management
& Archiving
Specialists

Think of the time and effort your employees waste searching archives trying to find old records like outstanding payment claims, paid invoices, old sales agreements, former employee records and other historic data.  Can you afford this time? Are your archives adequately indexed to ensure your documents are easy to locate?  Are your older records simply taking up too much space?

The problem is that you need the ability to identify and exploit all your historical records quickly and easily.

So why waste valuable time with your employees searching through boxes and drawers in search of old records when SMC can provide you with a 1 stop shop for a safe and efficient way to secure and maintain these important older files?

Collection / return service
Our professional, friendly and efficient staff will will pick up your records in unmarked vehicles and we will then store them in our secure, fire-protected and air conditioned warehouse. When you need them back, a single phone call or on-line application will get them back to your office.  We will deliver your records to any location in the UK and offer guaranteed response times.

Storage / retrieval service
SMC's indexing team will organize your records, create indexes and prepare files for storage. This allows for quick and efficient document tracking and retrieval.  We will then provide you with a full inventory of your documents via our unique Computer System (SIMS) including:

When received
Type of Documents
Their age
Document No (Invoice No, employee no, project no etc)
Retention period / Expiry Date
Location of items for rapid recall

Security and protection of your important items and documents is guaranteed. Access protection using passwords or name authorization can be requested.

Automatic disposal upon expiry
Analysing how long records should be kept and disposing of them appropriately can save you storage costs and free you from the worry of how long to preserve historic data.  SMC takes away this worry by analysing your disposal requirements.  This can be done automatically, or, alternatively, we will refer back to you prior to disposal

Confidential Destruction service
Once your confidential information has reached the end of its useful life cycle or legally required period of retention, SMC provides a complete, confidential destruction of these records.  This can be done automatically by us or we can refer back to you prior to destruction. If you require, we will provide a Certificate of Destruction for the documentation destroyed as your official record.

Contact us today for a no obligation analysis of your storage requirements and let SMC start to save you money.

At SMC we are confident that we can meet all your storage management requirements.  

Let us exceed your expectations!